ALL OF THE TRAVEL GRANT MONEY
FOR THE 2012-2013 ACADEMIC YEAR
HAS BEEN AWARDED!!
THE TRAVEL GRANT APPLICATION
IS CLOSED FOR 2012-2013
PLEASE CHECK BACK IN THE FALL OF 2013 FOR MORE INFORMATION ABOUT TRAVEL GRANTS
Recognizing that Student Organizations play an important role in the campus community and in the education of UW-Madison students, ASM has established the Travel Grant Fund. Traveling to conferences, trainings, competitions and other off-campus events helps to train student leaders and enriches the resources available to Student Organizations. The ASM Travel Grant Fund allows RSOs to travel to places and events that serve to further the goals of the groups. Attending the trip should benefit the campus beyond the immediate traveler(s) by bringing back some variety of information or service to the UW-Madison campus.
Travel Grant applications must be submitted SIX weeks before the travel
ASM CANNOT REIMBURSE FOR ANY TRAVEL COSTS BOUGHT ONLINE VIA ORBITZ TRAVEL
ASM CANNOT FUND TRIPS THAT HAVE OCCURED PRIOR TO YOUR TRAVEL GRANT BEING APPROVED
ASM CANNOT REIMBURSE ANY TRAVEL COSTS INCURRED BEFORE YOUR TRAVEL GRANT HAS BEEN AWARDED
What are the next steps?
After your application has been submitted, the Finance Chair will review your application and decide on the eligibility of granting a hearing. An email will be sent to the 2 main contacts on the travel application if a hearing is granted with the date and time of your grant hearing.
Within 36 hours of your grant being approved by FC, an award notice will be sent via email to the 2 main grant contacts. Instructions as to the next steps of accessing your grant funds will be sent in an email, including scheduling a required meeting with an ASM Financial Specialist to access your grant funds. Failure to meet with an ASM Financial Specialist will result in the inability to access funding.
All documents necessary for reimbursement MUST be submitted to an ASM Financial Specialist within 30 days from returning of travel. Failure to do so may result in loss of grant funds and your RSO will be responsible for payments.
Student Activity Center (Room 4301) • 333 East Campus Mall • Madison, WI 53715-1380 • Phone: (608) 265-4276 • Fax: (608) 265-5637