Travel Grant applications for 2013-2014 will be closing on Friday, April 18th at noon!
Any applications submitted after 12:00 pm will not be considered.
Recognizing that Student Organizations play an important role in the campus community and in the education of UW-Madison students, ASM has established the Travel Grant Fund. Traveling to conferences, trainings, competitions and other off-campus events helps to train student leaders and enriches the resources available to Student Organizations. The ASM Travel Grant Fund allows RSOs to travel to places and events that serve to further the goals of the groups.
Attending the trip should benefit the campus beyond the immediate traveler(s) by bringing back some variety of information or service to the UW-Madison campus.
Travel Grant applications must be submitted SIX weeks before travel
NOTICE: The Finance Committee finished hearings for the fall semester on December 9, 2013. The first hearing date for spring semester is scheduled for January 28, 2014. Please be aware that if you submit applications for travel that will occur during the beginning of spring semester they WILL NOT be heard until January 28th at the earliest.
ASM cannot reimburse for any travel costs bought online through Orbitz
ASM cannot fund trips that have occured prior to your travel being approved
ASM cannot reimburse any travel costs incurred before your travel grant has been awarded
Travel grant amounts cannot exceed $2000 (or $400/person if less than 5 people are traveling)
Please read the Policies and Procedures regarding more grant caps
What are the next steps?
After your application has been submitted, the Finance Chair will review your application and decide on the eligibility of granting a hearing. An email will be sent to the 2 main contacts on the travel application if a hearing is granted with the date and time of your grant hearing.
Within 36 hours of your grant being approved by FC, an award notice will be sent via email to the 2 main grant contacts. Instructions as to the next steps of accessing your grant funds will be sent in an email, including scheduling a required meeting with an ASM Financial Specialist to access your grant funds. Failure to meet with an ASM Financial Specialist will result in the inability to access funding. Organizations receiving grant funds MUST meet with an ASM Financial Specialist within 60 days of receiving their grant or they will forfeit all grant money.
All documents necessary for reimbursement MUST be submitted to an ASM Financial Specialist within 30 days from returning of travel. Failure to do so may result in loss of grant funds and your RSO will be responsible for payments.
Student Activity Center (Room 4301) • 333 East Campus Mall • Madison, WI 53715-1380 • Phone: (608) 265-4276 • Fax: (608) 265-5637