Recognizing that Student Organizations play an important role in the campus community and in the education of UW-Madison students, ASM has established the Travel Grant Fund. Traveling to conferences, trainings, competitions and other off-campus events helps to train student leaders and enriches the resources available to Student Organizations. The ASM Travel Grant Fund allows RSOs to travel to places and events that serve to further the goals of the groups.
Attending the trip should benefit the campus beyond the immediate traveler(s) by bringing back some variety of information or service to the UW-Madison campus.
Please read the following links below before submitting a grant application:
Want to find out more about the grant process? Attend an info session!
Monday, September 15 at 5:15 pm - Memorial Union, Old Madison Room
Monday, September 29 at 5:15 pm - location TBD
Monday, October 27 at 5:15 pm - Caucus Room, 4th floor SAC
Monday, November 17 at 5:15 pm - Caucus Room, 4th floor SAC
Travel Grant applications must be submitted SIX weeks before travel
Note: Travel Grant application will time out after 10 minutes of inactivty.
ASM cannot reimburse for any travel costs bought online through Orbitz
ASM cannot fund trips that have occured prior to your travel being approved
ASM cannot reimburse any travel costs incurred before your travel grant has been awarded and before you meet with the Financial Specialist
Travel grant amounts cannot exceed $2000 (or $400/person if less than 5 people are traveling)
Please read the Policies and Procedures regarding more grant caps
What are the next steps?
After your application has been submitted, the Finance Chair will review your application and decide on the eligibility of granting a hearing. You can check the approximate date of your grant hearing here. This list is updated every Tuesday and is only an approximate hearing schedule. An email will be sent to the two main contacts on the event application with the official date and time about a week before the hearing date.
Within 36 hours of your grant being approved by FC, an award notice will be sent via email to the two main grant contacts. Instructions for the next steps of accessing your grant funds will be sent in an email, including how to schedule a required meeting with an ASM Financial Specialist to access your grant funds. Failure to meet with an ASM Financial Specialist will result in the inability to access funding. Organizations receiving grant funds MUST meet with an ASM Financial Specialist within 60 days of receiving their grant or they will forfeit all grant money.
All documents necessary for reimbursement MUST be submitted to an ASM Financial Specialist within 30 days from returning of travel. Failure to do so will result in loss of grant funds and your RSO will be responsible for payments.
Student Activity Center (Room 4301) • 333 East Campus Mall • Madison, WI 53715-1380 • Phone: (608) 265-4276 • Fax: (608) 265-5637