To access the Event Grant Application, click here 

GENERAL RULES FOR EVENT GRANTS:

All Events must be FREE and open to ALL UW-Madison Students

1. NO revenue may be produced from the event or any events associated with ASM funded events/grants
2. Do NOT ask for money for FOOD!  Or any items associated with food and beverage.  The ASM Finance Committee will not fund requests for food on event grants
3. The asking group must be a Registered Student Organization (RSO).  Find out how to become an RSO through CFLI
4. In compliance with the Segregated Fee Policy, the Finance Committee may NOT fund the following:
   1. Expenses incurred prior to approval
   2. Fundraisers
   3. Food and Beverages
   4. Gifts
   5. Donations
   6. Contributions
   7. Financial aid
   8. Legal services
5. APPLICATIONS MUST BE TURNED IN AT LEAST 6 WEEKS PRIOR TO THE EVENT.  Late applications are not likely to be accepted, however, it is up to the discretion of the Finance Chair

APPLYING FOR EVENT GRANTS

• Your RSO will need to create a login ID.  Once you have created a login ID, you can start filling out an application, please record your login ID and password in a safe, easy to access place.
• If you need assistance with filling out the forms, you can look at some of the sample grants available, read hints along with the form, or schedule an appointment with the This email address is being protected from spambots. You need JavaScript enabled to view it.
• The grant should be completed with ALL of the expenses for the event, even if you are not requesting ASM funds for that particular line item
  • All expenses are clearly justified.  This is extremely important; if you do not clearly justify an expense, it is likely that the unjustified line item could be cut entirely!

FUNDING CRITERIA

• Expenses of a personal nature will not be supported by ASM funds
• An RSO representative MUST attend the group's hearing and be available to answer the questions of the FC
  • It really helps to have more than 1 person come to the hearing prepared.  After the presentation, it is highly encouraged to have 1 representative remain to answer any questions that the FC may have during the time the FC is deciding how much money to allocate to the group.
• Requested amounts do not exceed state limits.  For questions about state limits, contact the ASM Financial Specialist at (608) 265-2272 or via This email address is being protected from spambots. You need JavaScript enabled to view it.
• When making funding decisions, the FC will take into consideration:
  • The amount of funds that are left to distribute, the FC has very limited funds and those should ideally last the entire year.  Not all grants that come before the FC can be fully funded.
  • The honoraria requested is in range of similar speakers/performers
  • The facility for the event suits the size of the intended audience and type of event
  • The travel expenses are reasonable for the type of event (entertainers)
  • The event does not duplicate events already held in the current semester or proper justification needs to be provided to explain need for similar event
  • The event is open to all students
  • The location is in the Madison campus area
  • Does not duplicate events/programs provided by the other University departments or programs
• The Event Grant form complies with all Federal/State/Local/University Laws/Statutes/Policies
• Any questions about the Event Grant process can be directed to either an ASM Financial Specialist at 
• This email address is being protected from spambots. You need JavaScript enabled to view it.  or the Finance Committee Chair at This email address is being protected from spambots. You need JavaScript enabled to view it.
• All decisions of the Finance Committee Chair are FINAL!