Application Form Tips.

• Be prepared! Everything will go much more smoothly if you have your information laid out and handy before you start your application.
• Remember that Operations Grant money cannot be used to supplement any other ASM grant programs. In addition, this money cannot be used for specific event programming, Event Grants are also available through ASM.
• You must be a current RSO and your organization must be registered at the start of the next academic year.
• The more accurate your request is, the more likely you are to get funding.
• If the total of your request is $500 or less you are strongly encouraged to apply for the ASM Open Fund Grant.  You will not have to finish this application or attend a hearing.  When funds are available your organization can be eligible for $200 of funding for printing ($150) at Student Print and Office Supplies ($50) in the form of a WISCARD at the University Bookstore.

Getting started.

• Read the Operations Grant User Guide
• You may leave the web program at anytime and sign back in later to complete your application.  Please find a way to remember your password.  In order to complete this application your organization must have completed a budget for the 2012-2013 year.  If your organization has a prior history that information is also requested.  Please use the best data available.
• Once you have the prepared materials needed, the application is expected to take 1 hour to complete. It will take 3-4 hours without prepared materials.
• Do not include expenses or income used to support special events in this application.

Information Required

General information needed

• Name, address, phone and e-mail of two of your organization's student members.  Please list your financial officer as one of the contacts.
• General description of your organization, its goals, and means used to reach the goals.
• Your plans to involve and reach out to students.

Financial information needed

Instructions:

• Please indicate if you have prior fiscal year budget information by checking the box on the budget page.
• Detailed budget for operations for July 2012 - June 2013 that includes a breakdown by the following categories:

You will need a brief description of your income sources.

Total expenses must equal total income.

Additional financial information required for 2012-2013 budget year

For each detail item in the following categories (except non-ASM supported expenses) be prepared to provide the information indicated. Line item totals must be manually calculated, the program does not auto-calculate at the line item level.

Printing/Graphic Design (at StudentPrint):

• Description of item being printed or designed
• Cost per item produced
• Hourly rate and # of hours for graphic design time

Program Supplies:

• Item description and price
• Vendor name, address, and phone

Postage:

• Purpose of mailings
• # of pieces, cost per piece

Membership Dues:

• Name of organization being paid dues
• Address, phone, fax, web address of organization being paid dues
• Cost of your organization affliliating or joining organization

Subscriptions:

• Name of magazine or journal and cost

Advertising:

• Advertisement vendor, purpose of ad, size of ad, date ad being run, cost of ad

Equipment/Space Rental:

• Item or facility rental description and price
• Vendor name, address, and phone

Other:

• Description of item or service
• Vendor name, address, and phone
• Cost of item or service

Non-ASM supported Expenses (equipment purchases, wages, gifts...)

• Brief description of these expenses

Finance Committee Hearing Times

Hearings will start on:

March 10, 2012, 10am-3pm (6 slots open for every 30 minutes)

March 13, 2012, 6pm-9pm (6 slots open for every 30 minutes)

For the complete 2012-2013 Operations Grant Timeline click here

Assistance

Please contact ASM at 265-2272 or at This email address is being protected from spambots. You need JavaScript enabled to view it. if you need any assistance.