Category Information

Printing/Graphic Design

Costs for posters, fliers, leaflets, programs, quarter-sheets, and graphic-design time.

Information needed for completing this section:

All printing must be done at StudentPrint, B114 Memorial Union (262-6216). Please contact StudentPrint for cost estimates. If StudentPrint is unable to do your printing please contact the Financial Specialist for other options prior to placing any orders. If StudentPrint is unable to do the job it must be done by another pre-approved University print shop. Under no circumstances can off-campus printers such as Kinkos or Bob's Copy Shop be used for printing services.

The ASM name, logo, and disclaimer must be included on all materials and publicity. Failure to use the logo and disclaimer can result in the loss of the grant. If the logo does not fit in a newspaper ad, the language on the disclaimer may be used independently of the graphic. Copies of the logo and disclaimer are available in room 512 Memorial Union, or here disclaimer.jpg (16.66 KB)

You must break down your printing expenses into a per item cost. If you have 500 postcards at 54.00; this would equal 54.00/500 = .11 You need to complete a page for each printed item. Enter a brief description of the item.

Supplies

Supplies are low-cost consumable items needed to run an organization such as office supplies for mailings, files, paper, notepads, folders, pens, pencils, nametags, markers, banners, decorations, materials for making posters, etc.

Information needed for completing this section:

Please list supplies in description if they are to be purchased from the same vendor. Complete one page per vendor. The primary vendors for supplies are the University warehouse, "Material Distribution Services (MDS)" and the University Bookstore. Funded organizations receive a 10% discount off the shelf price at the University Bookstore.

Postage

Standard mail is .39 per piece, and must be posted by ASM using our postage meter. For information on bulk mailing rates, please visit the UW Extension's bulk mailing web site at http://bulk.uwex.edu. Bulk mailings should be prepared and delivered to the FS at least one month prior to the event. ASM is not equipped to mail out packages.

Web Design

Costs of designing and upgrading student organization webpages.

Information needed for completing this section:

Membership Dues

Costs of your organization becoming member of or affiliating with another organization. Please note whether membership is based per person or per organization. Name of organization requiring payment is needed. ASM will pay for dues from a local chapter to national chapter or organization. Local dues for club members cannot be paid. 

Subscriptions

Costs of purchasing and receiving magazine, journal or periodical subscriptions.

 
Advertising (Print Media)

Costs for running ads in student and local newspapers to publicize meetings and recruit membership.

Information needed for completing this section:

Cost and size per ad are needed. It is also necessary to detail the dates that the ads will run. An example for completing the size/description box is: Running 3 ads on 10/2/2007, 3/5/2008, and 5/8/2008 at 1/8th of a page each.

The Badger Herald (257-4712) and the Daily Cardinal (262-5854) offer discounted rates for ASM-funded student organizations. Please ensure that your estimates are accurate. Please contact The Daily Cardinal or The Badger Herald directly for accurate estimates.

Space/Equipment Rental

Costs for renting TV/VCRs, audio equipment, pa systems, data, overhead or slide projectors, screens, as well as rooms and facilities that hold events. Organizations requesting funding for office space must justify why the Student Organization Space at Union South is insufficient to meet the group's needs.

Information needed for completing this section:

List the name or item and the vendor. For example: Union Office space would be the Item/Location. The vendor would be Wisconsin Union. The quantity would be 3 (mos) x $70. The cost would be $210.00.

ASM has the following equipment available free of charge (for use in Memorial Union rooms only) on a first come - first serve basis:

• TV and VCR (Mem Union and Union South)
• Slide Projector
• Overhead Projector
• Data projector, VCR and portable screen
• Video Camera

Please contact the following departments for cost estimates for audiovisual equipment rental:

Memorial Union and Union South 262-2511
Grainger Hall 265-4914
DoIT (for other campus buildings) 262-3551

Space Rental

Most meeting space available on campus is free of charge to student organizations through Wisconsin Union Central Reservations. This funding CANNOT be used to pay regular Office Space rent. This category is specifically focused on rental of spaces for "team" practices, storage, or event space. If requesting funds for space rental you MUST give a justification why your RSO cannot use University space.

Grainger Hall 262-8679
Historical Society Auditorium 264-6400
WI Union Central Reservations 262-2511 Web Reservations
Union Theater 262-1771

Other

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