Is your organization interested in bringing or creating a unique experience on campus for other UW-Madison student to enjoy? Recognizing that Student Organizations play an important role in the education of UW-Madison students and that on-campus events enrich the campus community, ASM has established the Event Grant Fund. The Even Grant Fund shall be used to support on-campus events that are educational, informational, FREE and open to ALL students on campus.
The Event Grant Application will open on August 6, 2012 for the 2012-2013 academic year
EVENT GRANT FUNDS HAVE BEEN EXHAUSTED AS OF 2/5/13, THE EVENT GRANT APPLICATION HAS BEEN TURNED OFF.
PLEASE REVISIT THE EVENT GRANT PAGE IN THE FALL OF 2013
EVENT GRANTS MUST BE SUBMITTED SIX WEEKS BEFORE THE EVENT IS TO BE HELD
Before applying for an ASM Event Grant, take a look at some General Rules
All publicity for the event MUST have the ASM Logo & Disclaimer on it, funding may be revoked if both items are not displayed
ASM Logo-General Use (EPS file)
ASM Logo-Large (1400 x 400 px)
What are the next steps?
After your application has been submitted, the Finance Chair will review your application and decide on the eligibility of granting a hearing. An email will be sent to the 2 main contacts on the event application if a hearing is granted with the date and time of your grant hearing.
For event grants over $5,000, the grant must get final approval at the next Student Council meeting, held every Wednesday at 6:30pm 4th floor of the SAC.
Within 36 hours of your grant being approved by FC, an award notice will be sent via email to the 2 main grant contacts. Instructions as to the next steps of accessing your grant funds will be sent in this email, including scheduling a required meeting with an ASM Financial Specialist to access your grant funds. Failure to meet with an ASM Financial Specialist may result in the inability to access funding.
All invoices, receipts, entertainer contracts and any other payments pertaining to your event grant MUST be submitted to an ASM Financial Specialist within 30 days of your event date. Failure to do so may result in loss of grant funds and your RSO will be responsible for payments.
Student Activity Center (Room 4301) • 333 East Campus Mall • Madison, WI 53715-1380 • Phone: (608) 265-4276 • Fax: (608) 265-5637