A. You will need to create a login ID. Once you have created a login ID, you can start filling out an application.

B. If you need assistance with filling out the forms, you can look at some of the sample grants available, read the hints along with the form, or schedule an appointment with the ASM Finance Chair. The Finance Chair can be reached at asmfinance@gmail.com or leave a message for Tim Fung at 265-4726.

II. Applications exceeding $6,000 must be turned in Friday noon at least 6 weeks prior to the event. Applications under $6,000 must be turned in Friday noon at least 4 weeks prior to the event. Late applications are not likely to be accepted, however, it is up to the discretion of the Finance Chair.

III. In compliance with the Segregated Fee Policy, the Finance Committee may not fund the following: fundraisers, food and beverages, gifts, donations, contributions, expenses incurred prior to approval, financial aid, or legal services.

IV. When making decisions, the FC will take into consideration the amount of funds that it has left to distribute. The Finance Committee has very limited funds and those should ideally last the entire year. All grants that come before the FC cannot be fully funded.

V. Expenses of a personal nature will not be supported by ASM funds.

VI. Revenue Producing Events (RPEs)

A. The intent of permitting RPEs is that many events can be RPEs but the RSO cannot meet the start-up costs for the event.

B. Any RPE is an event where money is collected through either ticket sales, monetary contributions, admission fees, or donations.

C. Grants for RPEs are similar to loans.

1. If the event receives an Event Grant, the revenue collected must offset the actual expenses paid by the ASM Grant.
2. If revenue meets or exceeds the Grant received, the grant must be paid back in full, and the distribution of excess revenue will be negotiated by the FC (Chair) and the RSO prior to the event.
3. If revenue is less than the Grant received, all raised money must be collected and returned to the ASM Travel Grant Fund.

D. Further questions can be directed to the Brittany Wiegand, ASM Finance Chair at asmfc@studentorg.wisc.edu

E. A University Box Office must sell tickets to the RPE.

F. Further guidelines are outlined in the ASM Financial Policies and Procedures, which can be found while filling out the grant.

A. The asking group must be a RSO (registered student org.) ? Find out how to become a RSO at http://soo.studentorg.wisc.edu/registration.html

B. Cost Estimates from vendors must be submittted. At least 3 price quotes must be submitted if requesting travel for an individual.

C. An RSO representative MUST attend the group's hearing and be available to answer the questions of the FC. (It really helps to have more than one person come to the hearing and come prepared, after the presentation, it is highly encouraged to have one representative remain to answer any questions that the FC may have when the FC is deciding how much money to allocate to your group.)

D. All expenses are clearly justified. (This is extremely important; if you do not clearly justify an expense, it is likely that the unjustified line item would be cut entirely!)

E. Requested amounts do not exceed state limits. For questions about state limits, contact the ASM Financial Specialist, Shana Treu, sltreu@wisc.edu, 265-2272.

F. Do not ask for money for food, the ASM Finance Committee will not fund requests for food on Event Grants.

G. Please ask for reasonable amounts, and adequately explain all expenses (failure to do so can result in less / no funding).

H. For further funding criteria, see the ASM Financial Policies and Procedures online either on the Finance Page (asm.wisc.edu), or view them while filling out your grant form.

I. The application includes all information required by the ASM Finance Policies and Procedures - found on the side bar or at asm.wisc.edu (on the Finance Page).

J. The grant should be complete of ALL expenses even if you are not requesting ASM funds for that particular line item!

K. The Grant form complies with all Federal / State / Local / University Laws / Statutes / Policies.

L. Any further questions for Funding Criteria can be directed to Tim Fung, ASM Finance Chair, at asmfinance@gmail.com or 265-4276.