2.032(4)(f)2-

Referrals to conference committee shall require a two-thirds vote, and shall initiate conference committee, as outlined in Subsection 2.04

2.032(4)(f)3-

Rejection shall require a two-thirds vote. If any GSSF budget is rejected, the SSFC shall rehear the organization’s monetary hearing within five days. The SSFC shall re-recommend the budget at the next Student Council meeting following the rehearing.

2.032(4)(f)4-

If any GSSF budget has not been approved by Council by February 21^st there will be a deadlock.  In case of deadlock, the GSSF budgets will go to Conference Committee, as outlined in section 2.04

2.032(5)- Appeals

2.032(5)(a)- Appeals to eligibility or funding decisions can be found in Section 5 of these bylaws.

2.032(6)-

GSSF budget adjustments for the current fiscal year are required for amounts exceeding 10% of the total budget.  Requests for these budget adjustments must be submitted by the first Friday in April and approved no later than May 1.

2.032(7)- Contract Groups

2.032(7)(a)-

A GSSF group will submit a contract status application by the budget application deadline

2.032(7)(b)-

The SSFC will hold a hearing in which the GSSF group will present for 15 minutes, followed by a 30 minute question and answer session, extendable by 2/3 vote of committee.

2.032(7)(c)-

The SSFC will decide whether the GSSF group meets the criteria for contract status

2.032(7)(d)-

If the SSFC approves the contract, the group will proceed to the next stage contract status.

2.032(7)(e)-

Pursuant with UW System Policy F50, the criteria for contract status is as follows

2.032(7)(e)1-

The group is a Registered Student Organization

2.032(7)(e)2-

There is a substantial need for the services provided by group seeking contract status.

2.032(7)(e)3-

The service is not currently being provided by the University or any department thereof.

2.032(7)(e)4-

The service benefits all students on campus.

2.032(7)(e)5-

The group has not had any violations of ASM or University policies or state or federal laws in the previous two years.

2.032(7)(f)-

The second stage of the Contract Status Procedure will involve a hearing held by the Contract Advisory Committee which will be composed of three administrators, the SSFC Chair, another SSFC appointee as determined by the Chair and a third student seat determined by the Chair of SSFC.

2.032(7)(f)-

The Contract Advisory Committee will review the “substantial need” requirement in F50 for contract status and present recommendation(s) to the chancellor.

2.032(7)(g)-

The Chancellor may approve or deny the contract.  If the contract is denied, the group requesting contract status may appeal to the ASM Student Council.  If Student Council accepts the appeal, ASM will appeal to the Board of Regents on behalf of the group.  If the contract status is approved, the appropriate procedures will be followed to grant contract status.

2.032(7)(h)- Voting

2.032(7)(h)1-

Based on the criteria, if a member circles “Yes” on all criteria, then that Representative must vote “Yes” or “Abstain” in the case that his or her vote be prohibited under 2.02(1).

2.032(7)(h)2-

If a Representative circles “No” on any of the criteria, the Representative must vote “No,” or “Abstain” in the case that his or her vote be prohibited under 2.02(1).

2.032(7)(h)3-

All votes must include a reason indicating why the Representative voted in such a manner.

2.032(7)(h)4-

A “Yes” vote by 2/3 of those present and voting shall be granted Contract Group Status.

2.032(8)- FTE Requests

2.032(8)(a)-

In order to receive funding for a non-student hourly University employee, an organization must complete this process prior to submitting their budget application.

2.032(8)(b)-

The organization/program must submit a completed FTE request form and job description to both the SSFC and the Chancellor’s Appointee, or, dean of the department, college, or school which houses the organization, by the Eligibility Application deadline.  This form must be available outside the ASM office by June 1^st.

2.032(8)(c)-

The organization /program must then meet with the Chancellor’s appointee to the SSFC and/or the Dean of the college, school, or department under which the organization is housed, to receive additional instructions.

2.032(8)(d)-

The organization/program must submit a completed FTE request form, signed by all parties (except the SSFC Chair), to SSFC with their budget application.

2.032(8)(e)-

A representative of the supervising unit must attend the organization/program’s eligibility and budget hearings.

2.032(9)- Mid-year and End-of-the-year reports

All GSSF groups will be required to submit a mid-year and end-of-the-year report by deadlines set by the SSFC.

2.032(10)- GSSF Group Accountability

2.032(10)(a)-

All GSSF groups must follow all SSFC bylaws and standing rules.  First offences of any particular rule can result in the freezing of funding by a majority vote of the SSFC.  The Chair will notify groups in writing of any offence within 5 days.

2.032(10)(b)-

Second offences of the same rule will automatically result in the group losing funds.  This can be reversed by a majority vote of the SSFC.  The SSFC reserves the right to take additional disciplinary action if necessary.  The GSSF group will choose where the penalty is applied to their budget.   The penalty will equal 1% of the group’s budget but will not exceed $1,000. 

2.032(10)(c)-

Third offences of the same rule will automatically result in funds being frozen for 15 weeks which may carry over into the next fiscal year.  This penalty may be reversed by a 3/4 vote of the SSFC in which case the organization will receive another 1% penalty not to exceed 15 weeks.

2.032(10)(d)-

Fourth offences of the same rule will automatically result in funds being frozen for 52 weeks, which may carry over into the next fiscal year.  This penalty may be reversed by a ľ vote of the SSFC in which case the organization will receive another 1% penalty, not to exceed $1,000.

Subsection 2.033 Ancillary Fund

2.033(1)-

The purpose of the ancillary fund is to fund certain provisions as laid out in UWSA F50 tincluding funding for RSOs. 

2.033(2)-

To be eligible for entry into the ancillary fund, a service must fall into one of the following categories: campus media, childcare services, transportation services or healthcare above the minimum module and must meet at least one of the following criteria:

2.033(2)(a)-

The organization provides university-recognized childcare tuition assistance.

2.033(2)(b)-

The organization currently possesses significant capital investment(s) in excess of $500,000.

2.033(2)c-

The organization has a Wisconsin Department of Administration-administered contract.

2.033(3)-

In order for a service to be considered for the ancillary fund, ASM Student Council must pass a resolution, making any new addition to the ancillary fund an ASM-driven initiative.

2.033(4)-

In addition to the passage of an ASM resolution, the SSFC must approve the resolution.

2.033(5) -

All Ancillary services shall present their budgets before the Auxiliary budget hearings.

2.033(5)(a)-

Budget hearings for Ancillary budgets shall follow the same rules and procedures as other SSFC budget hearings.

2.033(6)-

Ancillary services shall be granted a three-year budget, with the minimum for the second year at no less than 80% of the first year’s budget and the third year at no less than 50% of the first year’s budget.

2.033(6)(a)-

If SSFC votes in the negative for a budget, the minimum funding level is set by the previously-indicated guidelines.

2.033(7)-

Ancillary services shall file an end of the year report and midyear report with SSFC after the close of each fiscal year, but before the second Monday in September.

2.033(8) 

The Student Council shall review the Ancillary budget and approve or disapprove them in the

same manner as the GSSF budget as outlined in section 2.032(4)(f)1 and 2.032(4)(f)2 of these

bylaws.

Subsection 2.034 Administrative Budgets

2.034(1)-

In addition to the ASM Internal budget, the SSFC shall consider the following Administrative budgets: SSFC administrative, SSFC unallocated, Student Judiciary,  ASM Bus Pass, and SAC governing Board according to a schedule it established at the first SSFC meeting in September.

2.034(2)-

Required budgets shall be submitted at least seven days prior to the hearing.  SSFC may request additional information.

2.034(3)-

SSFC shall hold one or more hearings open to representatives of the budgets sated in 2.03(4)(a).  The hearing will be posted 24 hours in advance. 

2.034(4)-

SSFC shall finish the SSFC administrative, the SSFC unallocated and the Student Judiciary budgets before the conclusion of the fall semester.

2.034(5)-

The SSFC administrative and unallocated and SJ budgets will go before Council, with the same procedures for amendment, rejection, or approval as the ASM Internal Budget.

2.034(6)-

SSFC may extend its scheduled deadlines for the budgets stated in (I) by two-thirds vote of those members present.

2.034(7)-

The ASM Bus Pass Advisory budget will be heard by the ASM Student Council and approved, amended or rejected by March 1.

 Subsection 2.035 The Major Auxiliary Budgets

2.035(1)-

The SSFC shall set a schedule for the Auxiliary budget process no later than the first meeting of the spring semester.  The process must conclude by February 21^st. 

2.035(2)-

The SSFC will request budget projections from the Wisconsin Union, University Health Services, Recreational Sports, Child Care Tuition Assistance Program and any other auxiliary service to be delivered at least two weeks prior to its scheduled hearing.

2.035(3)-

The SSFC shall hold public hearings for each auxiliary to present fiscal year budget proposals.   Hearings will be posted 24 hours in advance.

2.035(4)-

The SSFC shall review each auxiliary budget proposal and distribute recommendations to the Student Council according to the schedule set. 

2.035(5)-

The auxiliary budgets do not require Student Council approval; however, any recommendations made by the SSFC should be presented to the ASM Student Council during the Report of the SSFC.

Subsection 2.04 Conference Committee

2.04(1)- Authorization

2.04(1)(a)-

If a budget(s) is duly referred by the Student Council, the Secretary of the Student Council shall forward a message to the Chair of the SSFC noting the Student Council referred the budget(s) to the SSFC.

2.04(1)(b)-

The SSFC, after receiving such a message, will enter in its written record the reception of the message.

2.03(1)(c)-

Upon receiving the message, or upon initiation of a deadlock as outlined above, a conference committee shall be convened in accordance with this Subsection.  No vote shall be required to convene the conference committee by either the Student Council or SSFC; such a body shall be convened by the reception of the message from the Secretary of the Student Council to the SSFC Chair.

2.04(2)- Composition

2.04(2)(a)-

The committee will be comprised of the Chair of the SSFC, three SSFC members chosen by the Chair of the SSFC, the Chair of the Student Council, and three Student Council Members chosen by the Chair of the Student Council. No person on the committee can hold two seats on the committee.

2.04(2)(b)-

Members of the committee must be picked within 5 school days of an established deadlock or referral.

2.04(3)- Duties

2.04(3)(a)-

If the committee is convened due to a deadlock, the committee will meet between February 21st and February 28th. If the committee is convened due to a referral, the committee will meet at a time chosen by the committee members. The committee must have quorum of four persons at each meeting. The
budget must be approved by a majority vote.

2.04(3)(b)-

The committee will recommend a budget to the SSFC by February 28th. The budget then can only be passed or failed by SSFC, and no amendments can be made. If the SSFC passes the budget, the budget approved by the SSFC from the conference committee shall be deemed a recommendation of the allocation of Segregated University Fees from the SSFC to the Student Council, in accordance with Article IX, Section 3(A) of the ASM Constitution. If a budget is failed at any point by the SSFC, or is referred to the SSFC by the Student Council, it returns to the Conference Committee in accordance with this Subsection.

2.04(3)(c)-

If no compromise is reached by March 10th, then the SSFC budget for GSSF and Auxiliaries will be forwarded to the Chancellor. The most recently Student Council approved version of the Internal Budget will be forwarded to the Chancellor.

2.04(d)-

This process must be completed by March 10th.

Subsection 2.05 Reserve Board

2.05(1)-

The Reserve Board shall have primary jurisdiction over the leveling and disposition of segregated student fee reserves.

2.05(2)- Reserve Level

 
2.05(2)(a)-

Upon consultation from the University administration, the Board shall establish a reserve level equal to the minimum amount of reserve funding required by UW System Policy.

2.05(2)(b)-

The Board may establish a reserve level above the level in 2.05(1) by a two-thirds vote; but such level may not exceed the maximum reserves required by UW System Policy.

2.05(2)(c)-

This process must be complete by March 10th.

2.05(3)- Disposition

2.05(3)(a)-

Any two members of the Board may request the Board meet to consider disposition of fee reserves.

2.05(3)(b)-

The Board will meet to discuss the disposition of fee reserves, and may consult with the University administration, the SSFC and the Student Council

2.05(3)(c)-

The Board may dispose of funding from student segregated fee reserves, with a three-fourths vote, using the following criteria:
1) The disposition of fee reserves shall be made only if an emergency exists, thus requiring the funding;
2) The disposition of fee reserves shall only further the general student interests; and,
3) The disposition of fee reserves is clear to be a one-time disposition.

2.05(3)(d)-

All aspects of viewpoint neutrality and open records procedures shall apply to the Board.

2.05(3)(e)-

The Board may not dispose of fees from reserve accounts if such disposition requires the reserve level to decrease below the minimum level of funding required by UW System Policy.

2.05(4)- Other Procedures

2.05(4)(a)-

The Chair of the SSFC shall chair the Board.

2.05(4)(b)-

The Chair of the Student Council shall act as secretary for the Board.

2.05(4)(c)-

The Board will meet in open session at all its meetings, and post its decisions, if any,
outside ASM office within 48 hours of such decisions.

Section 3. Student Council

Subsection 3.01 Representatives

3.01(1)-

A Representative shall be deemed to have served a full term as Student Council
Representative if he or she has served more than six months of that term.

3.01(2)- Community Liaisons as Ex-Officio Members

3.01(2)(a)-

Any committee chairs and the Chief Justice of the Student Judiciary and Chair of the SSFC who are not Student Council Representatives shall be an ex-officio member of the Student Council with all rights, powers and privileges except the right to vote, act procedurally on matters outside the jurisdiction of their committees or be an appointee of the Student Council.

3.01(2)(b)-

Student Council/Community Liaisons shall be ex-officio members of Student Council with all rights, powers and privileges except the right to vote or be an appointee of the Student Council.

3.01(2)(c)-

All Ex-Officio members, or their designated representative, shall attend ASM Student Council meetings and shall be bound by ASM Attendance Policy. Failure to comply with the ASM Attendance Policy could result in removal from ASM positions. ASM Diversity Liaisons are not required to attend ASM Student Council meetings, but the Diversity Chair should report their work. ASM Campaign heads are also excused from attendance at ASM Student Council Meetings.

3.01(3)- Filling Vacancies

3.01(3)(a)-

The Student Council shall by law establish a procedure for the Nominations Board to fill vacancies on the Student Council.

3.01(3)(b)-

When the Nominations Board submits its report to the Student Council regarding vacancies in the Student Council, that report shall include the names of all applicants and the Board's recommendation, if any.

3.01(3)(c)-

When not in conflict with this Subsection, the ASM Nominations Board may implement such policies and procedures as may be expedient to the ASM's Vacancy filling process. Such Policies and Procedures may be rescinded by a majority vote of the Student Council.

3.01(4)-

The retreat will be scheduled and shall be held within the state. The retreat agenda shall include training of Representatives, including but not limited to subjects such as the ASM Constitution and Bylaws and the principles of parliamentary procedure. The retreat agenda shall also include time for discussion or brainstorming of a tentative nature regarding the priorities of the upcoming legislative session. No decisions shall be taken during the retreat.

3.01(5)- Removal of Representatives for Non-Attendance

3.01(5)(a)- Responsibilities

The Secretary of the Student Council shall be responsible for maintaining accurate attendance records for each Representative and ex-officio member and for ruling on requests for an excused absence. The Chair of the Student Council shall be responsible for carrying out the responsibilities of this section with respect to the attendance of the Secretary. The Secretary shall make available a formfor requesting an excused absence.

3.01(5)(b)- Excused Absences

Excused absences shall be granted for the following reasons:
1) Class commitments at the time of the meeting;
2) Religious observances;
3) Illness or death of a family member or domestic partner;
4) Work conflicts which cannot be resolved;
5) Previous commitments to other organizations;
6) Other ASM duties which must be performed at the time of the meeting; and
7) Emergencies as deemed excusable by the Chair, Vice-Chair or Secretary of the Student Council.

3.01(5)(c)- Leave of Absence

The Student Council may grant permission for a Representative to be absent by a majority vote. A Representative requesting a leave shall submit the request to the Secretary who shall put the question to the Student Council during the report of the Chair. A Representative shall not be penalized or rewarded for
absences that the Student Council has granted leave for.

3.01(5)(d)-

 Unexcused absences shall be monitored. An unexcused absence is defined as absence from both the First Roll Call of a meeting and the Last Roll Call of a meeting.

3.01(5)(e)-

If a Representative is excused for any portion of the meeting, then it will not be considered an unexcused absence. Absences shall also not be counted for special meetings.

3.01(5)(f)- Procedures on excuses

A Representative who requests an excused absence must give the request form to the Secretary at least one hour prior to the meeting which is to be missed. Requests for an excused absence resulting from paragraphs 3.01(5)(b) 3), 6), or 7) may be turned into the Secretary no later than ten days after the missed meeting. No late requests shall be granted.

3.01(5)(g)- Pro-Active Members

3.01(5)(g)1-

Each time a Student Council Member lobbies the state legislature for affordable tuition, the Member shall note such with the Secretary, who shall record such. Members who fail to perform this duty by April 1st will receive an unexcused absence.

3.01(5)(g)2-

Student Council Members are required to participate in the ASM recruitment drives for a minimum of three hours per semester, in addition to the ASM Kickoff. Each time a Student Council Member participates in the ASM recruitment drives for the fall and spring, the Member shall note such with the Secretary, who shall record such, after verification from a recruitment drive chair. Members who fail to perform these duties by September 30th for the fall and February 28th for the spring shall receive an unexcused absence for each semester.

3.01(5)(g)3-

The Vice-Chair, or other United Council delegation leader, shall submit a list of all United Council participants to the Secretary after each United Council event. The Secretary shall review the lists to ensure that each Member is active in at least one event per full academic semester served. Members who fail to perform this duty by December 31st for the fall and April 30th for the spring shall receive an unexcused absence for each full academic semester served.

3.01(5)(h)- Penalties

Any representative who has more than two unexcused absences shall be notified in writing of his or her total absences and his or her risk of being removed as a Representative. Any Representative who has three unexcused absences or more may be removed from the Student Council by a two-thirds vote. Any Representative who has five unexcused absences shall be automatically removed from the Student
Council. The Secretary shall announce the removal of the Representative at the next Council meeting after the accrual of the absence, and the Representative shall be deemed immediately removed by the announcement.

Subsection 3.02 Officers

3.02(1)- Chair

3.02(1)(a)-

The Chair shall be appointed at the first meeting of the session by majority vote. Reasonable opportunity shall be given to nominees to present their qualifications.

3.02(1)(b)-

The Chair shall preside over meetings of the Student Council. To preserve an appearance of impartiality, the Chair shall not participate in debate unless he or she relinquishes the chair until the matter is disposed of.

3.02(1)(c)-

The Chair shall perform such other duties as specified by the Constitution, Bylaws, rules or other legislation of the ASM.

3.02(1)(d)-

The Chair shall preside over the Coordinating Council.

3.02(1)(e)-

The Student Council may by policy paper add to these job requirements.

3.02(2)- Vice-Chair

3.02(2)(a)-

The Vice-Chair shall be appointed after the Chair, by the same procedures used for the appointment of the Chair.

3.02(2)(b)-

The Vice-Chair shall in the absence of the Chair preside over meetings of the Student Council and shall perform such other duties as specified by the Constitution, Bylaws, rules or other legislation of the ASM, or as may be delegated by the Student Council.

3.02(2)(c)-
The Student Council may by policy paper add to these job requirements.

3.02(3)- Secretary

3.02(3)(a)-

The Secretary shall be appointed after the Vice-Chair, by the same procedures used for the appointment of the Chair.

3.02(3)(b)-

The Secretary shall record the proceedings of each meeting of the Student Council, and, in conjunction with the Administrative Assistant, shall maintain the official records of the ASM.

3.02(3)(c)-

The Student Council may by policy paper add to these job requirements.

3.02(4)- Parliamentarian

3.02(4)(a)-

The Student Council may by majority vote appoint any member of the ASM to be Parliamentarian to the Student Council. It shall be the duty of the Parliamentarian to advise the person presiding over meetings of the Student Council, to give formal opinions to the Chair, to consult with any Representative and to educate the Student Council about the principles of parliamentary procedure.

3.02(4)(b)-

The Student Council may by policy paper add to these job requirements.

Subsection 3.03 Meetings

3.03(1)-

The legislative session shall begin the day on which the terms for all Representatives
except the Freshman Representatives begin. 

3.03(2)-

Regular meetings shall be established by a two-thirds vote.

3.03(3)- First Meeting of Session

3.03(3)(a)-

The Chief Justice shall preside over the meetings of the Student Council until the Chair is appointed; the Vice-Chief Justice shall serve as Secretary until the Secretary is appointed.

3.03(3)(b)-

The first item of business shall be the swearing in of newly elected Representatives. The second item of business shall be Open Forum. The third item of business shall be the appointment of the Chair, Vice-Chair and Secretary, in that order.

3.03(3)(c)-

The following matters shall be Special Orders at the first meeting of the session, in this order:

3.03(3)(c)1- Adoption of a regular meeting day. A schedule specifying the day and time of regular Student Council meetings for at least the Fall Semester of the session shall be adopted by a two-thirds vote at the first meeting of the session.

3.03(3)(c)2-

The Student Council shall adopt a summer schedule and set the date of the first fall meeting.
3.03(3)(c)3-

Committee and Board appointments for Representatives and filling of Student Council Representative seats, on the SSFC, in the following order: Finance Committee, SSFC, Nominations Board, Student Activity Center Governing Board, Foundation Hiring Committee, Shared Governance Committee, Diversity Committee, Legislative Affairs Committee,  Academic Affairs Committee and StudentPrint Board. Appointments shall be made by cumulative voting.

3.03(3)(c)4-

Appointment of Student Council Committee and Board Chairs in the same order, except Finance (appointed at second meeting) and SSFC (internally elected).

3.03(3)(c)5-

The Nominations Board shall set an interview schedule and deliberation time for the at-large Finance and SSFC appointments, which must occur before the second Student Council meeting.

3.03(3)(c)6-

The Student Council shall also choose a date for the second Student Council meeting, which should occur within seven days. This deadline may be extended by a two-thirds vote of the Student Council.

3.03(3)(c)7-

Propose fall campaigns to the Council (adopted at second meeting).

3.03(3)(c)8-

Adoption of special and standing rules

3.03(4)- Second Meeting

3.03(4)(a)- At-large appointments to the Finance Committee and SSFC

3.03(4)(a)1-

The Nominations Board shall forward their nominees to the floor.

3.03(4)(a)2-

The Student Council Chair may entertain motions from Student Council members moving any other candidates to the floor for consideration, which requires a two-thirds vote. Candidates may also be removed from consideration by a two-thirds vote.

3.03(4)(a)3-

The Student Council shall debate and then appoint nominees by cumulative-plurality voting.

3.03(4)(b)-

Appointment of the Finance Committee Chair

3.03(4)(c)-

Adoption of Fall Semester Campaigns

3.03(5)- Standard Order of Business:

I) Roll call: A roll call shall immediately follow the call to order at all Student Council
meetings.

II) Announcements

III)Swearing in of New Representatives

IV) Open Forum: Any member of the ASM shall have the right to speak at the Open Forum, subject to the time limits specified here. Members of the ASM who are not officers of the ASM shall take precedence over officers and appointees. Non-members of the ASM may be granted the opportunity to speak by a majority vote of the Student Council. Each speaker may speak once for up to three minutes. The Open Forum is limited to 45 minutes, unless the Student Council shall by two-thirds vote to extend it.

V) Removal or impeachment of Representatives, filling of vacancies in the Student Council and swearing in of new Representatives.

VI) Adoption of the Agenda

VII) Reading and Approval of the Minutes

VIII) Special Orders

IX) Old Business

X) New Business

XI) Reports of Special Committees, in the order in which the committees were created
(1) Safety Campaign

(2) UHS/SAC Standing Board

(3) Bus Pass Advisory Board

(4) ASM Vote 2008 Campaign

XII) Reports of Standing Committees and Boards:
(1) Academic Affairs Committee
(2) Campus Relations Committee
(3) Diversity Committee
(4) Finance Committee
(5) Foundation Hiring Committee
(6) Legislative Affairs Committee
(7) Nominations Board
(8) Shared Governance Committee
(9) StudentPrint Board

(11) External Affairs Committee

(10) Student Activity Center Governing Board

XIII) Reports
(1) Chair
(2) Vice-Chair
(3) Student Judiciary
(4) Student Services Finance Committee

XIV) Reports of Liaisons

XV) Viewpoint Neutrality Appeals

XV) Roll call. A roll call shall precede the adjournment of all Student Council meetings.

3.03(6)-

The rules contained in the current edition of Robert's Rules of Order Newly Revisedshall govern the Student Council in all cases to which they are applicable and in which they are not inconsistent with these Bylaws and any special rules of order the Student Council may adopt.

3.03(7)- Rights of Non-Members

3.03(7)(a)-

Members of the Finance Committee, members of the SSFC and the Student Justices shall have the right of debate at meetings of the Student Council on matters relevant to their jurisdictions and functions.

3.03(7)(b)-

The chairs of the Finance Committee and SSFC shall have the right to introduce budget related legislation or other proposed allocations of student fees within the jurisdiction of the Finance Committee and SSFC.

3.03(7)(c)-

The chair of the SSFC and the members of the Student Judiciary shall have the right to introduce such Bylaws, election rules or rules of procedure as may be necessary to govern the operations of the SSFC or the Student Judiciary.

3.03(7)(d)-

Any ASM member may be granted the right of debate on a motion for one meeting by a majority vote of the Student Council.

3.03(8)-

The Student Council may by Special Rule adopt a procedure to establish time limits in order to ensure the orderly and efficient conduct of business at meetings of the Student Council.

Subsection 3.04 Legislation

3.04(1)- Resolution

"Resolution" shall refer to any motion which expresses an opinion or position of the ASM or which applies only to the internal organization or procedures of the ASM.

3.04(2)- Bill

"Bill" shall refer to any motion which brings business before the Student Council and which is not a resolution. Any motion allocating or authorizing the expenditure of funds is a bill.

3.04(3)-

A bill must receive approval from committee of the Student Council before it may be debated or finally disposed of by the Student Council, unless by a two-thirds vote the Student Council waives this requirement.

3.04(4)-

A Student Council committee may draft bills or resolutions on any subject within its assigned function. Such bills or resolutions shall be introduced by the chair of the committee or other delegate in accordance with the procedures specified in this Subsection. Any bill or resolution drafted and passed by a Student Council committee must be induced at the next Student Council meeting.

3.04(5)-

A Representative or other authorized person who wishes to introduce a bill or resolution must give a written copy of the bill (or suitable electronic copy) to the Secretary of Student Council at least 48 hours before the meeting in which it is to be introduced. The bill or resolution must state the name of the Representative introducing it and must be identified with a brief description of its content or effect. The Secretary shall assign each new bill an identifying number. A committee may satisfy this requirement by providing a written copy of the bill (or suitable electronic copy) that is currently before the
committee 48 hours in advance of the Student Council meeting where it will be considered and that will be decided upon by the committee at least 36 hours before the Student Council meeting.

3.04(6)-

The Secretary of the Student Council shall be responsible for assuring that each Representative at least one hour before a meeting of the Student Council has access to a packet containing the agenda for the meeting and copies of all bills or resolutions to be introduced, debated, voted upon or otherwise taken up at a meeting. Electronic notification of the update to the ASM website shall fulfill this rule for the first 23 of the 24 hours before such meeting.

3.04(7)-

If a bill or resolution violates section 3.04(5), it may be put on the agenda if the Council votes with two-thirds vote to put the bill or resolution on the agenda. If the item is not on the posted agenda, it shall be subject to ratification required under Subsection 1.04(2)(d).

3.04(8)-

A Representative or other authorized person who introduces a bill or resolution before the Student Council must submit it in writing to the Secretary at the time of introduction.

3.04(9)-

Any amendment must be submitted in writing to the Secretary at the time it is proposed. The amendment must bear the name of the Representative proposing it.

3.04(10)-

The Student Council shall have the legislative authority to approve policy papers for the organizations. These policy papers may take official stances on issues as the official student voice or implement standing policies for the organization. Such policy papers shall be approved, amended and rescinded by a majority vote. Policy papers shall stand from session to session until rescinded.

3.04(11)-

The Secretary shall make available all legislation and amendments disposed of on the ASM website, with information identifying sponsors, legislative text, amendment action, committee action and disposition action.

Subsection 3.05 Appointments

3.05(1)-

Unless otherwise provided for in the Constitution or in these Bylaws, the appointment of Representatives to special or standing committees or boards of the Student Council shall be by cumulative-plurality vote, each Representative voting for a majority of seats available on the committee.

3.05(2)- Limitation on Multiple Appointments

3.05(2)(a)-

Unless otherwise provided for in the Constitution or in these Bylaws, no Representative may hold simultaneously more than one of the following appointments: Chair of the Student Council, Vice-Chair of the Student Council, SSFC member, Finance Committee member, Nominations Board member, Chair of the Shared Governance Committee, Chair of the Diversity Committee, or Chair of the Legislative Affairs Committee, Chair of the Academic Affairs Committee, Women's issues Liaison, Women of Color Issues Liaison, LGBT Issues Liaison, LGBT of Color Issues Liaison, Person of Color Issues Liaison and Student with Disabilities Issues Liaison. The Student Council may, by a two-thirds vote, waive the requirements of
this section and appoint a Representative to a multiple appointment. This section shall not limit the right of any Representative to join committees of the Student Council as a member of the ASM.

3.05(2)(b)-

No member of the ASM may hold more than one Student Council officer position, excluding Student Council Secretary.

3.05(3)-

The Student Council shall appoint the chair of any special or standing committee or board by a majority vote. At-large students may be appointed to chair open Student Council committees. The Student Council may appoint co-chairs to any open committee of the ASM Student Council. In order for co-chairs to be appointed, a motion must be made prior to the opening of nominations for chairs requesting a waiver allowing co-chairs. Said motion shall require a two-thirds majority of those Student Council
representatives present and voting for passage. Any two candidates wishing to be considered for co-chairs must be nominated as a single entity. That shall not prevent either of those candidates from also being an individual candidate for the chair position.

3.05(4)- Appointments to the Student Services Finance Committee

3.05(4)(a)-

The Student Council appointments to SSFC shall be made at the first Student Council meetings and at-large appointments shall be made at the second Student Council meetings.

3.05(4)(b)-

The appointment of Student Council Representatives to the SSFC shall be by plurality vote, each Representative voting for a majority of the Representative seats available on the SSFC.

3.05(4)(c)-

The appointment of at-large Representatives to the SSFC shall be made by a majority vote.

3.05(4)(d)-

If necessary, temporary appointments for the summer session shall be made at the last Council meeting before the summer session, according to the procedures specified in this subsection.

3.05(4)(e)-

Every appointee to SSFC shall, prior to taking office:
1) Be handed a copy of Subsection 2.01 of these Bylaws and all other provisions of these Bylaws and rules concerning making Grant Allocation Decisions in a viewpoint neutral manner; and
2) Be informed that the failure to make Grant Allocation Decisions in a viewpoint neutral manner in a negligent manner can result in the loss of their position, and that the failure to do so knowingly, willfully or intentionally will result in the loss of any benefits and privileges that that position may have entitled them.

3.05(5)- Appointments to the Finance Committee

3.05(5)(a)-

Student Council appointments to the Finance Committee shall be made at the first council meeting and the at-large appointments shall be made at the second Student Council meeting.

3.05(5)(b)- At-large appointment process
1) The Nominations Board shall forward their nominees to the floor.
2) The Student Council Chair may entertain motions from Student Council members moving any other candidates to the floor for consideration, which requires a two-thirds vote.
3) The Student Council shall debate and then appoint nominees by cumulative-plurality voting.

3.05(5)(c)-

Appointments to the Finance Committee shall be made as soon as possible after the beginning of the legislative session, and shall be completed prior to the beginning of the summer session.

3.05(5)(d)- If necessary, temporary appointments for the summer session shall be made at the last Student Council meeting before the summer session by a majority vote.

3.05(5)(e)-

Every appointee to the Finance Committee, shall prior to taking office:
1) Be handed a copy of Subsection 2.01 of these Bylaws and all other provisions of these Bylaws and rules concerning making Grant Allocation Decisions in a viewpoint neutral manner; and
2) Be informed that the failure to make Grant Allocation Decisions in a viewpoint neutral manner in a negligent manner can result in the loss of their position, and that the failure to do so knowingly, willfully or intentionally will result in the loss of any benefits and privileges that that position may have entitled them.

Subsection 3.06 Summer Operations

3.06(1)-

The dates of these summer meetings shall be set at the last non-summer meeting of the Student Council.

3.06(2)-

If the Chair of the Student Council will be out of town for a total of twenty-five business days or more, he or she shall relinquish all duties and responsibilities to the Vice-Chair for the entire summer session. If the Vice-Chair will be out of town for the same period, he or she shall relinquish all duties and responsibilities to a chair pro tempore appointed by the Student Council for the entire summer session.

Subsection 3.07 Committees

3.07(1) Finance Committee

3.07(1)(a)- Criteria For Allocation of Event, Operation, and Travel Grants

3.07(1)(a)1-

Finance Committee must develop set criteria for making event, operation and travel grants.

3.07(1)(a)1a- 

The Finance Committee will outline the criteria in a financial Rules of Procedure.

3.07(1)(a)1b-

The Finance Committee will review the criteria every year.

3.07(1)(a)1c-

The review must be adopted at least one meeting before any financial decisions are made.

3.07(1)(a)2-

The criteria that the Finance committee adopts must be viewpoint neutral.

3.07(1)(b)- Appeals Process

3.07(1)(b)1-

Appeals to eligibility or funding decisions can be found in Section 5 of these bylaws.

3.07(1)(c)- Event Grant Policies & Procedures

3.07(1)(c)1-

The Student Council upon the recommendation of the Finance Committee may by a majority vote adopt and amend such policies and procedures regarding event grants. Those rules and procedures shall outline, clarify and further expand this section.

3.07(1)(c)2-

The Finance Committee may not allocate any event grant using Segregated University Fees that violates University Segregated Fee Policy.

3.07(1)(c)3-

The Finance Committee must:

3.07(1)(c)3a-

Reserve thirty-three percent (33%) of the event grant fund for allocation in the spring semester;

3.07(1)(c)3b-

Allocate at least forty-percent (40%) of the event grant fund for events in the spring semester;

3.07(1)(c)3c-

Ensure that any group receiving a grant is a Registered Student Organization;

3.07(1)(c)3d-

Ensure that all printing paid for by the ASM is done at Student Print unless Student Print cannot do the printing or the job can be done for significantly less by another University vendor;

3.07(1)(c)3e-

Ensure that the event is open to all Students and is located in the Madison Area;

3.07(1)(c)3f-

Ensure that the ASM name, logo and disclaimer are included on all printed materials. E-mails announcing ASM funded events must contain the disclaimer but need not have the logo;

3.07(1)(c)3g-

Prepare and maintain the application; and

3.07(1)(c)3h-

Schedule due dates for applications.

3.07(1)(c)4-

The Finance Committee may not use the Event Grant fund for:

3.07(1)(c)4a-

Travel to Conferences; and

3.07(1)(c)4b-

Periodic Publications.

3.07(1)(c)5-

When not in conflict with the Event Grant Policies & Procedures document as approved by the Student Council, the Finance Committee may implement such policies and procedure as may be expedient to the ASM's operations. Such policies and procedures may be rescinded by a majority vote of the Student
Council.

3.07(1)(d)- Operations Grant Policies & Procedures

3.07(1)(d)1-

The Student Council upon the recommendation of the Finance Committee may by a majority vote adopt and amend such policies and procedures regarding operations grants. Those rules and procedures shall outline, clarify and further expand this section.

3.07(1)(d)2-

The Finance Committee may not recommend any operations grant using Segregated University Fees that violates University Segregated Fee Policy.

3.07(1)(d)3- The Finance Committee must:

3.07(1)(d)3a-

Insure that any group receiving a grant is a Registered Student Organization;

3.07(1)(d)3b-

Insure that all printing paid for by the ASM is done at Student Print unless Student Print cannot do the printing or the job can be done for significantly less by another University vendor;

3.07(1)(d)3c-

Insure that the ASM name, logo and disclaimer is included on all printed materials paid for by the grant;

3.07(1)(d)3d-

Prepare and maintain the application;

3.07(1)(d)3e-

Schedule due dates for applications;

3.07(1)(d)3f-

Have an appeals process;

3.07(1)(d)3g-

Have a line item transfer process; and

3.07(1)(d)3h-

Suspend funding of any student organization that does not comply with the Operations Grant Policies & Procedures.

3.07(1)(d)4-

The Finance Committee may not use the Operations Grant fund for events; salaries, stipends or wages; or grants to GSSF recipient organizations.

 
3.07(1)(d)5- Approval Process

 The following is the approval process for Operations Grants:
3.07(1)(d)5a-

The Finance Committee shall make available the application and give notice of the due date at least one month prior to the date the application is due.

3.07(1)(d)5b-

The Finance Committee shall receive applications and schedule hearings for every group that submits an application by the due date.

3.07(1)(d)5c-

The Finance Committee shall compile a preliminary recommendation, post it for the members of the ASM, and shall attempt to notify the organization of the preliminary amount they may receive.

3.07(1)(d)5d-

The Finance Committee shall receive requests for appeals for at least five days prior to making a final recommendation to the Student Council.

3.07(1)(d)5e-

After considering appeals, the Finance Committee shall make a final recommendation to the Student Council no later than the 15th of April.

3.07(1)(d)5f-

Once the meeting where the Operations Grants are approved is adjourned the Student Council may only revoke funding by a two-thirds vote.

3.07(1)(d)6-

When not in conflict with the Operations Grant Policies & Procedures document as approved by the Student Council, the Finance Committee may implement such policies and procedure as may be expedient to the ASM's operations. Such policies and procedures may be rescinded by a majority vote of the Student
Council.

3.07(1)(e)-Open Fund Policies and Procedures

3.07(1)(e)1-

The Student Council upon the recommendation of the Finance Committee may by a majority vote adopt and amend such policies and procedures regarding the Open Fund. Those rules and procedures shall outline, clarify and further expand this section.

 
3.07(1)(e)2-

The Finance Committee may not recommend any operations grant using Segregated University Fees that violates University Segregated Fee Policy.

3.07(1)(e)3-

The Finance Committee must:

3.07(1)(e)3a-

Insure that any group receiving a grant is a Registered Student Organization;

3.07(1)(e)3b-

Insure that all printing paid for by the ASM is done at Student Print unless Student Print cannot do the printing or the job can be done for significantly less by another University vendor;

3.07(1)(e)3c-

Insure that the ASM name, logo and disclaimer is included on all printed materials paid for by the grant;

3.07(1)(e)3d-

Insure that no group can attain over the set total maximum;

3.07(1)(e)3e-

Prepare and maintain the application; and

3.07(1)(e)3f-

Suspend funding of any student organization that does not comply with the

3.07(1)(e)4- Open Fund Policies & Procedures.
The Finance Committee may not use the Open Fund for: events; salaries, stipends or wages; grants to GSSF recipient organizations; fundraisers; food and beverages; gifts, donations, contributions; financial aid; legal services; or expenses incurred prior to ASM approval.

3.07(1)(e)5-

A minimum of 10% shall be reserved from the Operations Grant line-item for the Open Fund.

3.07(1)(f)- ASM Travel Grant Policies and Procedures

3.07(1)(f)1-

The Student Council upon recommendations of the Finance Committee may by a majority vote adopt and amend such policies and procedures regarding travel grant policy and procedures. Those rules and procedures shall outline, clarify and further expand this section.

3.07(1)(f)2-

The Finance Committee may not recommend any travel grant using Segregated University Fees that violate University Segregated Fee Policy.

3.07(1)(f)3-

The Finance Committee must:

3.07(1)(f)3a-

Insure that any group receiving a grant is a Registered Student Organization;

3.07(1)(f)3b-

Travel Grant recommendations that exceed 5% of the Travel Grant line item must be forwarded to the ASM Council for approval. Travel grants recommendations under 5% passed by Finance Committee must be posted on the ASM bulletin board outside 511 Memorial Union for 36 hours prior to
the funding being released;

3.07(1)(f)3c-

Reserve 25% of Travel Grant fund for allocation during the second semester; and

3.07(1)(f)3d-

Follow regulations regarding State Funded Travel expenses.

3.07(1)(g)- ASM Financial Policies & Procedures

3.07(1)(g)1-

Student Council upon the recommendation of the Finance Committee may by a majority vote adopt and amend such policies and procedures regarding financial policy & procedures. Those rules and procedures shall outline, clarify and further expand this section.

3.07(1)(g)2-

The ASM shall have policies regarding the handling of cash and other tangible assets.

3.07(1)(g)3-

The ASM shall have policies regarding the handling of capital assets and the security thereof.

3.07(1)(g)4-

The ASM shall have policies insuring the financial stability and security of the organization.

3.07(1)(g)5-

The ASM shall have policies requiring periodic audits of the ASM and making such audits public to the members of the ASM.

3.07(1)(g)6-

The ASM shall have criteria outlined on how it will make financial decisions.

3.07(1)(g)7-

The ASM shall have such other policies as may be necessary to ensure accountability of the organizations finances and assets.

3.07(1)(g)8-

When not in conflict with the Financial Policies & Procedures document as approved by the Student Council, the Finance Committee may implement such policies and procedure as may be expedient to the ASM's operations. Such policies and procedures may be rescinded by a majority vote of the Student
Council.

3.07(1)(h)- Finance Committee Operations

3.07(1)(h)1-

Finance Committee Standard Agenda: The Finance Committee Agenda shall be as follows unless suspended by the Finance Committee by a two-thirds vote:

I) Roll Call: A Roll Call shall follow the Call to Order of all Finance Committee meetings.

II) Open Forum: Any member of the ASM shall have the right to speak at the Open Forum, subject to the time limits specified here. Members of the ASM who hold no office of the ASM shall take precedence over officers and appointees. Non-Members of the ASM may be granted the opportunity to speak by a majority vote of the Finance Committee. Each speaker may speak once for up to two minutes. The Open Forum is limited to 20 minutes, unless the Finance Committee shall by a two-thirds vote extend it.

III) Reading and Approval of Minutes

IV) Approval of the Agenda

V) Special Orders

VI) Grant Hearings in the following Order: Operations Grants, Event Grants, Travel Grants, Grant Transfers

VII) Report of the Chair

VIII) Grant Decisions

 
IX) Unfinished Business

 
X) New Business

 
XI) Announcements

 
XII) Adjournment

 
3.07(1)(h)2- Rights of Non-Finance Committee Members.

3.07(1)(h)2a-

A representative from the student organization requesting a grant shall have the right to address the committee during that organization's hearing.

3.07(1)(h)2b-

Officers of the ASM shall have the right of debate at meetings of the FC; however, the Finance Committee may by a majority vote limit such debate.

3.07(1)(h)2c-

Any ASM Member may be granted the right of debate on a motion for one meeting by a majority vote of the Finance Committee.

3.07(1)(h)2d-

The ASM Financial Specialist shall have the right to speak during Finance Committee meetings.

 
3.07(1)(h)3-

The Finance Committee shall keep a journal of its proceedings. The ayes and nays of any question shall be recorded in the journal on the request of one Finance Committee member.

3.07(1)(h)4- Finance Committee Rules & Procedures

The Finance Committee may by a two-thirds vote at two consecutive meetings may adopt and amend such Finance Committee Rules & Procedures as may be necessary for the operations of the Finance Committee. The Student Council may by a majority vote rescind such Rules & Procedures as the Finance Committee may adopt.

3.07(2)- Shared Governance Committee

3.07(2)(a)- Student/Faculty Committees Nomination Process

 
3.07(2)(a)1-

The Shared Governance Committee shall use reasonable means to notify ASM members that the Committee is seeking applications for all student/faculty committees at the beginning of the fall semester or when a position becomes vacant.

 
3.07(2)(a)2-

The Shared Governance Committee shall meet to interview the candidates for the student positions. It shall nominate for Student Council approval one candidate for each position. Student Council can decline Shared Governance recommendations by a majority vote, but may not make appointments from the
Student Council floor.

3.07(2)(a)3-

Two-year appointments to Shared Governance committees can be made by the committee at the chair's discretion.

3.07(2)(b)- Initial Fall Appointments

3.07(2)(b)1-

The Shared Governance Committee shall attempt to make nominations for all available positions by the first week of October.

3.07(2)(b)2-

If meeting of the Student Council is not scheduled before the first meeting of a special student/faculty committee, and if the Shared Governance Committee determines that it is in the best interests of the ASM to fill the student positions on that committee immediately, then the Shared Governance Committee may
make the appointments pro tempore. The Student Council shall consider the permanent appointments at its next meeting.

3.07(2)(c)-

The Shared Governance Committee may establish such rules and procedures it deems necessary to further its work. The Student Council may by a majority vote rescind such rules and procedures.

3.07(2)(d)-

The Shared Governance Committee shall establish rules and procedures to ensure that all applicants for Student/Faculty Committees be treated fairly and with a process that complies with at least the minimum requirements established by the Constitution regarding nondiscrimination.

3.07(2)(e)- Creation of University Committees

3.07(2)(e)1-

The Shared Governance Committee shall be the primary ASM body to recommend the creation of University committees.

3.07(2)(e)2-

The Shared Governance Committee may recommend to the Student Council a chair for a created committee or may allow such appointments to be made by the committee itself. The legislation forming the committee should state which option is taken. Regardless of which option is taken, the chair must be a student.

3.07(2)(e)3-

The members of the created committees shall report to the Shared Governance Committee in the same matter as any other Student/Faculty committee member.

3.07(2)(e)4-

The Shared Governance Committee shall delineate the composition of the committee including any ex officio members. The composition of the committee must be a majority of students.

3.07(2)(f)- Student/Faculty Committee Members

3.07(2)(f)1-

The Chair of the Student Council or the chair of the Shared Governance Committee will require any student member of a student/faculty committee to report to the Student Council about the activities of the committee. The report shall include all pertinent information, including but not limited to materials
distributed at committee meetings, resolutions adopted, items discussed, and positions taken by the student.

3.07(2)(f)2-

The student/faculty committee member must abide by any applicable Wisconsin State Open Records and Privacy laws and may not discuss with other people actions taken in a closed session until they become public records. Disclosure of information in violation of these laws shall be grounds for immediate removal.

3.07(2)(f)3-

The Student Council may not mandate how a student/faculty committee member shall vote.

3.07(2)(g)- Appointments to UW-System Committees

3.07(2)(g)1-

The Shared Governance Committee shall formulate pertinent policies and procedures consistent with other appointment processes which shall be outlined in the SGC Bylaws.

3.07(2)(f)2-

Upon notification of a vacancy on a UW System Committee, the Chair and Vice Chair of the Student Council shall notify the SGC Chair of all pertinent information concerning the appointment.

3.07(2)(f)3-

The Shared Governance Committee Chair shall forward to the Chair of the Student Council the names of the nominees or candidates that are chosen by the SGC in a timely manner.

3.07(3)- Diversity Committee

3.07(3)(a)-

The Diversity Committee shall be composed of five Student Council Representatives appointed annually by the Student Council. In addition, any ASM member, without limitation, may become a member of the Diversity Committee, entitled to all the rights, powers and privileges of committee membership.

3.07(3)(b)-

The Diversity Committee shall work to increase the diversity of the student body, increase the participation of traditionally underrepresented students within the student government, enhance recruitment and retention efforts and policies by the University, provide a medium for exchanging ideas pertaining to diversity and multicultural issues and deal with all legislation that relates to the issue of diversity.

3.07(3)(c)-

The Diversity Committee may establish such rules and procedures it deems necessary to further its work. The Student Council may by a majority vote rescind such rules and procedures.

3.07(3)(d)-

The Diversity Committee may investigate complaints of violation of Article IV, Section 1 of the ASM Constitution. In order to protect or include members of groups protected under Section 1, the Diversity Committee shall forward recommendations as well as resolutions to officers and bodies of ASM. Such resolutions are binding unless overridden by a majority of the Student Council within two meetings of the
Student Council after passage by the Diversity Committee.

3.07(4)- Legislative Affairs Committee

3.07(4)(a)- The Legislative Affairs Committee is responsible for researching and advocating on the behalf of the ASM membership on issues of student and higher education importance in legislative bodies including, but not limited to, the Madison City Council, Dane County Board of Supervisors, Wisconsin Assembly, Wisconsin Senate, US House and US Senate.

3.07(4)(b)-

The Legislative Affairs Committee is responsible for researching and developing the policies, procedures and priorities of the organization and the membership.

3.07(4)(c)-

The Legislative Affairs Committee may establish such rules and procedures it deems necessary to further its work. The Student Council may by a majority vote rescind such rules and procedures. 

3.07(6)- Academic Affairs Committee

3.07(6)(a)

The Academic Affairs Committee shall be composed of 5 Student Council representatives appointed annually by the Student Council. In addition, any ASM member, without limitation, may become a member of the committee, entitled to all the rights, powers and privileges of committee membership.

3.07(6)(b)-

The Academic Affairs Committee may establish such rules and procedures it deems necessary to further its work. The Student Council may by a majority vote rescind such rules and procedures.

3.07(7)- Student Activity Center (SAC) Governing Board

3.07(7)(a)-

The Student Activity Center Governing Board shall consist of the Vice-Chair of ASM, one Student Council representative, one SSFC representative, and eight nominations-appointed representatives from groups of varying sizes, interests and service providers; ex-officio non-voting members shall consist of the ASM Director of Staff and Programs, the Student Organization Office Director and the SAC Floor Manager.  The Director of WSUM, the chair of the Student Business Incubator Board, and the Chair of the StudentPrint Board shall also have ex-officio rights as liaisons to the SACGB.

3.07(7)(b)-

The Student Activity Center Governing Board (SACGB) shall be responsible for:

i.      Managing all space in the SAC by developing and overseeing a facility use policy;

ii.     Approving an application process for student organization space;

iii.    Allocating office, storage, and mailbox space;

iv.    Working with new student operated student services;

v.      Consulting with the SAC Building Manager and other building tenants on matters of joint

concern;

vi.    Addressing and approving technological upgrades and concerns;

vii.   Developing, reviewing and approving an annual operating budget proposal to be passed by the Student Services Finance Committee and the Student Council;

viii.  Maintaining contacts with student organizations and student services professionals to address student needs as they arise. 

ix.    The SACGB shall also be responsible for ensuring that all activities in the SAC are accountable to students through holding open meetings. 

x.     The SACGB shall also have the responsibility and duty to negotiate new agreements regarding space in the SAC and shall also have the right to issue sanctions for violations of SAC policy. 

xi.   Finally, the SACGB shall create rules for operating and conducting business through the establishment of standing rules.

3.07(7)(c)

Student Activity Center Governing Board Allocation Procedures:

            i.  Applications for space in the Student Activity  Center shall be made available by the final SACGB meeting of the spring semester and shall be due the third Friday in November.

            ii. There shall be a paper cut based on the SACGB determined Minimum Criteria for Space and all hearings shall be done by the last day of class for the fall semester.

            iii. Decisions shall be made, finalized, and forwarded to Student Council by the last council meeting in February. 

            iv.  The SACGB shall issue a formal letter for denial of space within 10 days of the SACGB’s decision.  SACGB decisions may be appealed to the Student Judiciary within 5 school days of notification.  Appeals may be made to Student Judiciary under section 5 of ASM’s bylaws. 

            v.  Allocation of mailbox and locker space shall go through a shorter application process and shall be allocated on a rolling basis while space lasts.  The Chair of the SACGB shall have the power to approve of those allocations without a full board hearing.

            vi.  Decisions shall be made in a Viewpoint Neutral manner based on the following objective criteria:  Total hours a week the space will be used, how the space will be used, average number of people using the space at one time, number of active participants (non-paid and non-executive), number of paid student staff and advisors, number of executive board members, number if students that attend events and programming, number of students served by the organization.  There will also be an interview process set by the SACGB.

            vii. Vacated or unfilled office spaces shall be allocated based on a procedure to be determined by the SACGB, and conducted using the criteria stated in point vi above.

3.07(7)(d)- The Student Activity Center Governing Board may establish such rules and procedures it deems necessary to further its work. The Student Council may, by a majority vote, rescind such rules and procedures.

3.07(7)(e)- The Student Activity Center Governing Board shall make a recommendation to the Student Council regarding the Student Activity Center budget. The Student Council shall approve the Student Activity Center budget prior to March 1^st. Transferring money inside the Student Activities Center budget once approved may be authorized by the SAC Governing Board, unless over 10%, which requires Student Council approval.

3.07(7)(f)- The Student Activity Center Governing Board shall set a schedule for meetings and space allocation deadlines by the second meeting of the session.