4.01- Purpose and Authority. 71

4.02- SSFC Officers. 73

4.03- Stipends. 78

4.04- Removal from SSFC Positions. 80

4.05- SSFC Operations

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Subsection 4.01 - Purpose and Authority

4.01(1)- The purpose of SSFC
(a)-
To fulfill the responsibilities provided in section 36.09(5), Wis. Stats., "Students in Consultation with the Chancellor and subject to the final confirmation of the Board of Regents shall have the responsibility for the disposition of those student fees which constitute substantial support for campus activities...
(b)-
To provide students primary responsibility for university policy development as it relates to segregated fees;
(c)-
To provide accountability for the policy development and allocation of segregated university fees;
(d)-
To provide responsible student control of segregated fee policy that is responsive to changing student needs, yet maintains a long term perspective and commitment to encouraging the fiscal well being of SSFC funded activities.
(e)-
To serve as the Segregated University Fee Allocation Committee (SUFAC) in any matter not specifically delegated to another ASM body in these bylaws or the ASM Constitution.

4.01(2)- The authority of SSFC-

(a)-

Overall responsibility for all segregated fee funded areas, including: Wisconsin Union, University Health Services, ASM, Recreational Sports, General Students Service Funds, Ancillary Fund, Administrative Budgets, and ASM Internal Budget;
(b)-
Request departmental budget projections and budgets by a date established by SSFC.
(c)-
Review all budgets that include segregated fees as revenue.
(d)-
Recommend segregated fees budget allocation and forward to Student Council, the Chancellor, system Administration and the Board of Regents, as required by these bylaws.
(e)-
Establish an internal wage policy applicable to SSFC and GSSF groups to be recommended to ASM Student Council.  Council is not required to follow this wage policy and may determine a separate policy for ASM, Student Judiciary, Bus Pass and Student Print if so desired.
(f)-
Promulgate and amend internal, budgetary and fiscal policies and procedures governing SSFC and GSSF allocations to be consistent with Regent Policy and State Statues.
(g)-
Evaluate the programmatic and operational functions of segregated fees funded activities.
(h)-
No SSFC recommended allocation shall be forwarded for approval to the Chancellor, the Board of Regents or any other University of Wisconsin official without adhering to these Bylaws.
(i)-
The SSFC is a funding committee.  As such, with the exception of internal ASM committees specifically mentioned in these bylaws, the SSFC shall not appoint members to any boards, committees, or other bodies.  All such appointments should go through the Shared Governance Committee or other appropriate ASM body.

Subsection 4.02 - SSFC Officers

4.02(1)- Chair
(a)-
A Chair shall be elected by the SSFC at the first meeting of the new session .

(b)-
The Finance Chair cannot serve as Chair of SSFC, but they may preside over meetings.
(c)-
Chair Duties
(c)i-
Shall call the meetings, giving sufficient notice to all the members and the public.
(c)ii-
Shall chair all meetings and prepare an agenda.
(c)iii-
Shall communicate on a regular basis with the Student Council, Student Council Chair and appropriate University officials.
(c)iv-
Shall schedule all GSSF and Auxiliary operation hearings.
(c)v-
Shall notify all GSSF and Auxiliary services of non-SSFC meetings in which pertinent budgets are to be discussed or voted upon.
(c)vi-
Shall deliver and explain the finalized budget to the appropriate members of the chancellor's staff before the designated deadline. Upon request, the SSFC Chair will present the budget to the proper branch of system administration and to the Board of Regents.
(c)vii-
Act as liaison between the Dean of Students office and GSSF organizations/ programs.
(c)viii-
Act as spokesperson for SSFC, representing the majority views of the committee on all pertinent issues.
(c)ix-
Shall forward all SSFC-related items to the Student Council Secretary as passed by the SSFC, including but not limited to GSSF budgets and Auxiliary budgets.
(c)x-
Shall provide all GSSF Applications to current GSSF services and leave copies outside the ASM office before June 1st.
(c)xi-
Shall provide GSSF End of the Year report forms to current GSSF services by April 30th.

(c)xii-
Shall defend all SSFC decisions in Student Judiciary or appoint a designee.

(c)xiii-
Shall work with current and potential GSSF groups to inform them on processes, workings, and SSFC applications.

(c)xiv-
Shall plan and execute monthly general information meetings for executive members of all GSSF groups to attend.

(c)xv-
Shall brief the Chancellor or his designee of appropriate SSFC related materials/issues at least twice each fall and spring semesters.

4.02(2)- Vice-Chair
(a)-
A Vice-Chair shall be elected by the SSFC first meeting of the new session.

(b)-
The Finance Chair cannot serve as the Vice-chairperson.

(c)- Vice-Chair Duties
(c)i-
Shall carry out additional duties that the SSFC designates as responsibilities of the Chair.

(c)ii-
May preside over meetings when the Chair is absent or when the chair wishes to speak for or against a subject.

(c)iii-
Shall represent the SSFC to the proper University officials when requested to do so by the chairperson or the committee.

(c)iv-
Will track category and budget totals for each group during deliberations.

(c)v-
Shall serve as SSFC liaison to the Bus Pass program, and serve as one of ASM's Bus Pass Program budget negotiators. If the Vice-Chair for any reason cedes this duty to another SSFC member, the Vice Chair should accordingly cede one quarter of his/her stipend to that other SSFC member.

(c)vi-
Shall be responsible for the internal coordination of SSFC.

(c)vii-
In coordinating the SSFC, this is including to, but not limited to, the scheduling, day-to-day training, mediation between members, and conflict resolution matters brought up during the year.

(c)viii-
Responsible for relaying general information to the committee members in regards to current SSFC/ASM issues, budgetary and eligibility updates and/or addendums.

(c)ix-
Shall serve as the back-up representative for the SSFC before the Student Judiciary.
(c)x-
Shall serve in the secretary role when the secretary is unavailable.
 
(c)xi-
Shall maintain and publish a calendar of all public GSSF events.

4.02(3) - Secretary
(a)-
A Secretary shall be elected by the SSFC first meeting of the new session.

(b)-
The Finance Chair cannot serve as the Secretary.

(c)- Secretary Duties
(c)i-
Shall be responsible for taking the minutes at all SSFC meetings, and in turn having those minutes ready for approval by the next SSFC meeting or no later than one week.
(c)ii-
Shall take attendance at all meetings and notify members of the SSFC of their attendance totals monthly.

(c)iii-
Shall be responsible for the taking and recording of all votes held in the SSFC, and filing those votes in the ASM office within 24 hours of the SSFC meeting in which they were decided.
 
(c)iv-
Shall be responsible for providing all open records requests within a five to seven day period of being notified of the request.

(c)v-
Shall be responsible for filing the eligibility and budgetary evaluations within 24 hours of the SSFC's decisions.

(c)vi-
Shall be responsible for any other filing/office work deemed necessary by the Chair.
 
(c)vii-
Shall be given a copy of all documents received by the SSFC and put forth for the committee's consideration.  Shall file these documents in electronic or paper formats within 48 hours of their receipt.
 
4.02(4)- SSFC Legal Council
(a)-
Shall be appointed by the ASM Nominations Board, in consultation with SSFC leadership, before the summer retreat.

(b)-
Shall serve for the remainder of the legislative session.

(c)-
Shall serve ex-officio on the SSFC.
(c)i-
The legal council may sit at the table and will have speaking rights, but shall not be permitted the right to vote.

(d)- The SSFC Chair shall act as the direct supervisor to the Legal Counsel.

(e)- Legal Counsel job duties are as follows:
(e)i-
Represent SSFC in all cases in front of the Student Judiciary.

(e)ii-
Adequately prepare for and represent SSFC in all cases in front of the Student Judiciary.

(e)iii-
Will familiarize oneself with the ASM Constitution and Bylaws, previous Student Judiciary case law, UW-Madison and UW System policies on segregated fee allocation and expenditure, and any relevant local, state or federal cases.

(e)iv-
Will communicate regularly with the SSFC Chair, SSFC Advisor, Student Judiciary Chief Justice, ASM director, Chancellor's Appointees, representatives from UW Legal Services, and any other individuals who may help clarify legal issues for the SSFC or its members.

(e)v-
Will be available as a resource to SSFC committee members on issues of Viewpoint Neutrality and due process.

(e)vi-
Will work with the SSFC Chair, Vice Chair, and Advisor to proactively and effectively address current and future legal concerns which may affect the SSFC or its members.

(e)vii-
Will be trained in, and expected to follow, ASM and SSFC policies regarding student hourly employment, wages, time sheets, and payroll.
(e)viii-
Will have their time sheet signed off on by the SSFC Chair.

(e)ix-
Will fulfill other job duties outlined by the SSFC in their standing rules or as a
separate job description.

(f)- Grievances
(f)i-
If the Legal Counsel has concerns about a specific supervisory decision of the SSFC Chair, he or she is encouraged to work to resolve the dispute directly with the Chair, utilizing the SSFC Advisor as a resource if necessary.

(f)ii-
If, after reasonable attempts to resolve the dispute, the Legal Counsel is still not satisfied, they may request, in writing, that the ASM Chair, SSFC Vice Chair, and the Nominations Board Chair review the decision together in consultation with the SSFC Advisor. The agreed upon decision of any two of these three will be final.

(f)iii-
The SSFC Chair, or any two members of the SSFC may also request the ASM Chair, SSFC Vice Chair, and Nominations Board Chair review a supervisory decision.

4.02(5) - GSSF Accountability Liaison
(a)-
The accountability liaison shall be appointed by the ASM Nominations Board, in consultation with SSFC leadership, during the Spring Nominations Board session.

(b)-
Shall serve for the full SSFC fiscal year.

(c)-
Shall serve ex-officio on the SSFC.
(c)i-
The liaison shall sit at the table and will have speaking rights, but shall not be permitted the right to vote.

(d)-
Shall not currently be a paid or elected member of an ASM body or GSSF funded organization

(e)- Job duties are as follows
(e)i-
Communicate regularly with the SSFC Chair and the SSFC Advisor in addition to the full SSFC.

(e)ii-
Aid the SSFC Chair in the writing of reports and documents which specifically include:
(e)ii(A)-
Developing and distributing executive summaries for end of the year reports
(e)ii(A)1-
Create an end of the year accountability report

(e)ii(B)-
Presenting GSSF mid-year reports to the SSFC

(e)ii(C)-
Creating a policy violation spreadsheet

(e)ii(D)-
Creating and maintaining a current list of GSSF office hours

(e)iii-
Represent the SSFC in front of GSSF groups

(e)iv-
Act like a resource to GSSF groups

(e)v-
Examine the fiscal responsibility of GSSF Honorarium budget requests upon the request of the SSFC Chair in the following manner:
(e)v(A)-
 Research the costs of the requested recipient of honorarium. 

(e)v(B)-
Provide to the SSFC a letter stating whether the requested recipient of honorarium is cost- effective in the eyes of the Accountability Liaison, taking into account the research performed by the Accountability Liaison.

(e)v(C)-
Preserve any germane documents obtained through this research.

(e)vi-
Fulfill other job duties outlined by the SSFC in their standing rules or as a separate job description.

Subsection 4.03 - Stipends

4.03(1)-
(a)-
Due to the amount of time required to effectively serve on SSFC, members shall receive stipends not exceeding $20 per meeting.
(a)i-
All official meetings held by the SSFC, including meetings held in the form of a subcommittee, shall be considered meetings for which a stipend may be issued.
  (a)ii-
Members shall not receive stipends for SSFC in-services or retreats.

(b)-
All members serving on SSFC shall be eligible for stipends, including SSFC Chair, SSFC Vice Chair and SSFC Secretary.

(c)- Stipend Requirements
(c)i-
To receive the stipend for a meeting, the member must be physically present at the meeting.  Stipends shall not be given for excused, unexcused or leaves of absence.
(c)i(A)-
If a member is present in accordance with the SSFC attendance policy, the member shall receive the full stipend amount for the attendance requirement.

(c)i(B)-
If a member is not considered present by the SSFC attendance policy, the member shall receive the percentage of the stipend equal to the percentage of meeting attended.

(c)i(C)-
In order to receive any stipend for a meeting, the member must be present for at least 20% of the meeting.

(c)ii-
Stipends are also dependent upon meeting preparation and attentiveness.
(c)ii(A)-
Members are expected to attend meetings prepared and be ready to actively participate to receive full stipends.

(c)ii(B)-
The SSFC Chair shall evaluate member preparedness and attentiveness for each meeting.

(c)ii(C)-
If the SSFC Chair determines that a member fails to comply with 4.03(1)(c)ii(A)-, the Chair shall have the authority to reduce the member's stipend for that meeting.  After applying 4.03(1)(c)i(B)-, the SSFC Chair can reduce the member's stipend by up to 50%.

(c)ii(D)-
Before the reduction in 4.03(1)(c)ii(C)- can occur, the SSFC Chair shall meet with the SSFC advisor and committee member to assess the situation.

(d)- Stipend Administration
(d)i-
The Chair and Vice Chair shall sign off on all member stipends.

(d)ii-
Member stipends shall be issued in accordance with ASM policies.

(e)-
Member stipends will not be issued until the 16th Session of ASM convenes.
(e)i-
An exemption will be made to section 1.01(2) of these bylaws for all members of the SSFC in Fiscal Year FY10.

 

Subsection 4.04 - Removal from SSFC Positions

4.04(1)- Removal of SSFC Officer
(a)-
"SSFC Officer" shall refer to the positions of Chair, Vice Chair, Secretary and all sub-committee Chairs and Vice Chairs.

(b)-
An SSFC officer can be removed with a three-fourths vote of the SSFC.

 

Subsection 4.05 - SSFC Operations

4.05(1) - SSFC Meetings
(a)- SSFC first meeting agenda
(1) Roll call: A roll call shall immediately follow the call to order at all Student Services Finance Committee meetings.
(2) Open forum: Any member of the ASM shall have the right to speak at the Open Forum, subject to the time limits specified here. Members of the ASM who are not officers of the ASM shall take precedence over officers and appointees. Non-members of the ASM may be granted the opportunity to speak by a majority vote of the SSFC members present. Each speaker may speak once for up to three minutes. The Open Forum is limited to 45 minutes, unless the SSFC shall by two-thirds vote to extend it.
(3) New members, removal or impeachment of Committee members
(4) Adoption of the agenda
(5) Reading and approval of the Minutes
(6) Election of the Chair
(7) Election of the Vice-Chair
(8) Old Business
(9) New Business
(10) Report of the Chair
(11) Report of the Vice-Chair
(12) ASM Student Council report
(13) Adoption of summer calendar
(14) Adoption of fall calendar
(15) Adjournment

(b)-
A designee from the Student Judiciary shall preside over the meeting until the chair is elected.

(c)-
The first meeting of the SSFC shall be called by the Student Judiciary designee after the Student Council has appointed all the at-large seats.

(d)- SSFC Standard Agenda
The SSFC agenda, and all items falling under these categories, shall be as follows unless suspended by the SSFC by a two-thirds vote of those members present:
(1) Roll call: A roll call shall immediately follow the call to order at all Student Services Finance Committee meetings.
(2) Open forum: Any member of the ASM shall have the right to speak at the Open Forum, subject to the time limits specified here. Members of the ASM who are not officers of the ASM shall take precedence over officers and appointees. Non-members of the ASM may be granted the opportunity to speak by a majority vote of the SSFC members present. Each speaker may speak once for up to three minutes. The Open Forum is limited to 45 minutes, unless the SSFC shall by two-thirds vote to extend it.
(3) New Members, Removal or Impeachment of Committee Members
(4) Adoption of the Agenda
(5) Reading and approval of the Minutes
(6) Eligibility Hearings
(7) Eligibility Decisions
(8) Budget Hearings (GSSF, Auxiliary, or ASM SC)
(9) Budget Decisions
(10) Budget Appeals
(11) Old Business
(12) New Business
(13) Report of the Chair
(14) Report of the Vice-Chair
(15) ASM Student Council Report
(16) Future Meetings
(17) Adjournment

(e)- Parliamentary Authority
The rules contained in the current edition of Robert's Rules of Order Newly Revised shall govern the SSFC in all cases to which they are applicable and in which they are not inconsistent with these Bylaws, the SSFC standing rules and any special rules of order the SSFC may adopt.

(f)- Quorum
(f)i-
A majority of the SSFC, excluding vacancies and leaves of absence shall constitute quorum.

(f)ii-
Quorum is only required for voting.

4.05(2)- Standing Rules and Guidelines
(a)-
The SSFC shall establish Standing Rules for the GSSF process.

(b)-
The Standing Rules shall outline the process by which organizations/programs apply for funding and the process by which the SSFC makes GSSF funding decisions.

(c)-
The Standing Rules shall outline criteria that the SSFC will use to make decisions concerning an organization's/program's eligibility for funds and the level of monetary support each organization/program may receive.

(d)-
These rules shall carry-over from the previous session, and shall be reviewed and approved annually by the SSFC. The SSFC must complete its review and approval of these rules by September 1st. These rules must be approved by a 2/3's vote of the SSFC members present.

4.05(3)-
Wage policies passed by SSFC affecting all SSFC funded services for the next fiscal year must be passed during fall semester, prior to October 1.

4.05(4)-
Pursuant to Constitution Article VIII Section 3(i), recommendations for the amendment of the SSFC bylaws shall need the approval of 2/3 of the members present of the SSFC.

4.05(5)-
When not in conflict with these Bylaws, the SSFC shall implement such policies and procedures as may be expedient to the GSSF budget process. Such policies and procedures may be rescinded by a majority vote of the Student Council.